Features
Everything you need to run your rentals
Orkalo covers the whole day of a host or property manager: from the booking to the owner statement, through cleaning and guest messages.
Planning
Calendar and planning
The planning view shows all your properties side by side. A stay reads at a glance: guest name, channel, number of nights. Each property’s calendar carries prices and stay rules.
- Multi-property view over 14 or 31 days, filter by property
- Nightly prices, minimum and maximum nights, arrival days
- Closures and bulk changes across several properties
- “Arrivals and departures” view to prepare each day
A change made in Orkalo goes out to every connected platform: no more opening three extranets.
Distribution
Distribution to Airbnb, Booking.com and Localoge
Connect your listings: Orkalo sends availability and rates, and brings every booking back into your planning. A night sold on one platform is closed on the others straight away.
- Availability, prices and rules kept in sync
- Bookings, changes and cancellations imported
- iCal calendars from other platforms taken into account
- Alert when dates conflict
Bookings
Bookings and guest profiles
Every booking has its own page: stay, guest, amounts, messages, documents, tasks, history. Returning guests are recognised from one stay to the next.
- Search by name, reference or email
- Bookings entered by hand or received from platforms
- Guest profile with their stay history
- Internal notes shared with the team
Payments
Direct bookings, payments and security deposit
For guests who contact you directly: a quote viewable online, accepted and signed by the guest, then the deposit and balance paid online. The security deposit is a card hold, released automatically.
- Online quotes with acceptance and signature
- Deposit, balance and payment schedule per booking
- Security deposit as a card hold, nothing debited
- Extras to offer: extra cleaning, early check-in, linen
Online payments go through a licensed payment provider. Orkalo calculates, tracks and splits, without holding your funds.
Cleaning
Cleaning, tasks and clock-in
Every check-out creates its cleaning job, with duration, pay and checklist. Add one-off or recurring tasks, and each provider follows their jobs from a personal link.
- Jobs generated automatically at every check-out
- Providers without an account, personal link access
- Clock-in and clock-out, photos, issue reports
- Recurring tasks, stock and provider statements
Messaging
Messaging and automated messages
One inbox for all your stays. Repetitive messages are set up once, with fields filled in automatically: property name, dates, arrival time. A message missing information is never sent.
- Conversations per stay, team notes kept separate
- Library of ready-made messages
- Triggers: booking, before arrival, during the stay, after check-out
- Messages to owners and to the team
Guidebook
Digital guidebook and guest page
A personal web page for each stay, in the guest’s language: directions, access, Wi-Fi, house rules, contacts and local tips. The check-in form tells you the expected arrival time and useful contact details.
- Access codes revealed a few days before arrival
- Check-in form, ID document if you require it
- Guidebook templates applied to several properties
- Review request after the stay
Owners
Owners and revenue split
Link each property to its owner. Orkalo works out everyone’s share according to your rules: commission on accommodation, cleaning, fees. Each month, a clear statement to open or save as a PDF.
- Owner profile with their properties and figures
- Split rules per organisation, owner or property
- Monthly statement ready to send
- Owner stays blocked without skewing revenue
Documents
Contracts and invoices
Documents are generated from the booking: no copy-pasting. Invoices follow sequential numbering and cannot be edited once issued; corrections go through a credit note.
- Compliant invoices and credit notes, sequential numbering
- Rental contract signed online by the guest
- Your logo and legal notices on every document
- Sent to the guest in one tap
Statistics
Statistics
Follow your activity month by month: occupancy, gross and net revenue, average nightly rate, revenue per available night, average length of stay, booking lead time, cancellations.
- Comparison with the previous period
- Activity, Cash flow and Owners tabs
- Filter by property or the whole portfolio
Team
Team, roles and permissions
Invite your colleagues and give each the right role: manager, accountant, field staff. Permissions are checked by the server on every action, and can be limited to certain properties.
- Ready-made roles and custom roles
- Access limited to a group of properties
- Area teams to share out jobs
And also
The details that save you time
iPhone and Android apps
Coming soon to the App Store and Google Play; meanwhile, Orkalo works in your phone’s browser.
Five languages
Orkalo speaks English, French, German, Spanish and Italian, just like your guests.
Several currencies
Each organisation chooses its display currency.
Global search
A guest, a property, a booking: find anything from the search bar.
Extras
A catalogue of options to offer guests before they arrive.
Stock
Linen and consumables tracked per property.
Try Orkalo with your real properties
Create your account, add a property, connect a platform: within an hour, you will know whether Orkalo is right for you.
Free trial, no credit card, no commitment. The demo is by invitation: request it and we will send you your access.